The vice chair calls the meeting to order in the absence of the chair, confirms a quorum, and welcomes a new member, Bianca Hansen. The group discusses meeting logistics, including a hard stop due to another commitment, and notes that the meeting is being recorded and minutes will be taken. The agenda is briefly mentioned, and the floor is opened for a staff presentation.

Kate Mallory introduces Lou Randazzo and begins a presentation on the current recreational facilities in the town, highlighting the number and types of courts, fields, and amenities available. She details the distribution of pickleball courts, baseball and soccer fields, playgrounds, and other facilities, emphasizing the importance of understanding existing resources before considering changes at Pingree Park.

The speaker reviews the results of a previous community survey, outlining the three main options considered for the Pingree Park courts and the range of preferences expressed. Additional community feedback is summarized, including suggestions for various recreational uses and concerns from residents, especially abutters, about noise, traffic, and property boundaries. The involvement of the Boulders condo association and their opposition to certain uses is also noted.

The committee discusses the need for a new, more in-depth survey to gather broader community input and outlines a proposed timeline for distributing the survey and holding a community event. The urgency of the process is highlighted due to upcoming CPA funding deadlines, and strategies for maximizing survey participation are considered, including timing the survey to avoid summer absences.

The draft of the new community survey is presented and reviewed in detail. The committee discusses the introduction, demographic questions, and how to phrase questions about preferences for the future of the Pingree Park courts. Members provide input on wording, the specificity of options, and ensuring clarity for respondents.

Committee members provide feedback on the survey's structure, including how to allow respondents to rank the importance of various factors such as noise, safety, and accessibility. The group discusses how to address noise concerns, the inclusion of operating restrictions, and the need to clarify or remove potentially confusing or redundant questions. The importance of clear, actionable survey data is emphasized.

The committee considers including an inventory of existing recreational facilities as background information for survey respondents. They discuss how to provide this information, possibly via a link, and ensure that all community suggestions are captured in the survey. The group debates the value of open-ended questions and how to handle additional ideas from the public.

Attention turns to planning the upcoming community event, with discussion of possible dates, times, and locations. The group considers conflicts with sports schedules, religious holidays, and library availability. They also discuss the format of the event, including a park tour and an indoor discussion, and how to accommodate families and maximize attendance.

Members of the public, particularly from the Boulders, share additional suggestions and request that all their ideas be included in the survey. Specific recreational options such as a dog park, outdoor fitness stations, and community gathering spaces are mentioned. The committee responds to these suggestions, explains past considerations, and agrees to review and incorporate the feedback where appropriate.

The committee finalizes potential dates and times for the community event, considering sunset times and participant availability. They discuss logistics for reserving the library and coordinating with other town events. The meeting concludes with final public comments, including a statement from the Boulders' representative about their opposition to certain uses, and the meeting is adjourned with thanks to all participants.